Online Exhibitor Portal

We are honored to welcome you as an Exhibitor to The Magnetics Show USA 2024!
Please review the information contained within this Exhibitor Portal carefully in order to create an efficient, cost-effective, and safe experience for you and your colleagues.
Contact our Operations Director at if you have any queries.

Exhibitor Schedule


Monday May, 20
12.00pm - 5.00pm Exhibitor Move-in (Space Only Booth Builds)
Tuesday May, 21
8.00am - 8.00pm  Exhibitor Move-in (All Exhibitors)
Wednesday May, 22

8.00am - 9.00am Booth dressing (Hand-carry only)

9.00am - 5.30pm Show Open Day 1
4.00pm - 5.30pm Drinks Reception
Thursday May, 23
9.00am - 5.30pm Show Open Day 2
5.30pm - 10.00pm Exhibitor Breakdown (All Exhibitors)
Friday May, 24
8.00am - 12.00pm Freight collection only

Important deadlines

Friday, April 12
Return compulsory Risk Assessment Form
Monday, April 22
Discount Price for Custom Shepard Rentals
Exhibitor Appointed Contractor (EAC) Notification
First Day Warehouse Deliveries no Surcharge
Wednesday, May 1
Discount Price for Standard Shepard Orders
Electrical Services
Monday, May 13
Last Day Warehouse Deliveries no Surcharge
Friday, May 17
Discount Deadline for Lead Retrieval Services
Last Day for Warehouse Deliveries
Monday, May 20
First Day Freight can arrive at Show Site

Order booth services

What's included in my booth?
• All contracts are for empty, raw space only.
• Pipe & drape or modular walls are compulsory for all booths (except island booths).
• Flooring/Carpet is compulsory for all booths.
• Power is not included and must be ordered separately.

It is the responsibility of each Exhibitor to organize/order their own build, flooring, equipment, and utilities.

Unless you appoint an external third-party contractor to build your booth or your booth type is 'Island', you must order a ‘booth pipe & drape and ID sign’ package from official contractor Shepard. Using the back of a neighbour’s drape or wall is not permitted. You must order your own. If you prefer hard walls, Shepard also offers ‘modular hard wall’ booth packages in their Exhibitor Kit. If you do not fulfil this requirement, you may be required to order onsite — which will incur a significant surcharge. Please read the 'Display Rules & Regulations' document below for full instructions.


  • Pipe & Drape* Compulsory
  • Modular Walls Packages
  • Custom Booth Designs
  • Carpet/Flooring
  • Furnishings
  • Graphics
  • Shipping
  • Material Handling
  • Labor


  • Audio Visual
  • Internet
  • Rigging


  • Catering

Lead Retrieval

  • Instantly capture Attendee info with American Tradeshow Services.
  • Just point & scan the QR code on the badge.
  • More information and order form in the document above.

Exhibitor Badges

  • Allowance based on booth size.
  • Your unique code is required to complete the process for free.
  • Different link and code to Attendee passes.

Attendee Passes

  • Unlimited complimentary passes with your unique code.
  • Share your unique code with your clients & customers so they can complete the process for free.
  • Different link and code to Exhibitor registration.

Risk Assessment

This form is required for ALL Exhibitors.
Submission due Friday, April 12

  • If you are appointing an external Contractor (EAC), you must also email the following documents to at the same time as submitting your Risk Assessment form:
    • A diagram, visual or picture
    • Booth plans to include all heights/elevations from multiple angles
    • External contractor company information and proof of insurance
  • It is also required to complete Shepard's EAC forms located within the Shepard Exhibitor Kit.
  • If you are bringing in a machine, chemical, or require rigging, please have all drawings and data sheets available prior to completing the questionnaire.

Book your Hotel rooms at Westin Pasadena

We have negotiated exclusive rates with our Partner Hotel, the Westin Pasadena. Book your rooms now at the link below.

Venue information

Pasadena Convention Center
300 E Green St
Pasadena, CA 91101

Exhibitor Scam Warning

Please be aware exhibitors may be targeted by companies claiming to be representing the Magnetics Show or Select Global Events selling data lists, discounted hotel rooms, and transport services. We never sell your data! Any company claiming to have access to it is fraudulent. If you are ever in doubt as to whether a company is legitimate or not, please do not hesitate to contact us on All approved contractors and reservation links can be found on this web page.